One platform for your clinic operations
MedFlow brings shift planning, room coverage, occupational health, incident management and training into a single clear view. Managers and staff always know who works where and when, and which obligations need attention. MedFlow replaces Excel, calendars and emails with one comprehensive solution designed specifically for healthcare facilities.
Clinic day overview
Shifts, rooms, occupational health and quality in one view.
Three core workflows in one solution
MedFlow brings schedules, occupational health and quality systems together into one clear whole.
Shift planning and rooms
Occupational health and certificates
Incident and quality management
What problems does MedFlow solve?
Many clinics still use Excel, calendars and emails for operations management. This causes several problems:
Scattered information
Schedules are in Excel, calendars and emails. Occupational health certificates are in different folders. Incident information is in emails and on paper.
Slow response
Changes reach staff late or not at all. Coverage gaps are discovered at the last minute. Expiring certificates go unnoticed.
No overview
Managers lack a clear picture of who works where and when. Quality systems lack standardised workflows and logs.
Do these problems sound familiar? MedFlow helps solve them.
Talk to usWhy choose MedFlow?
MedFlow offers a comprehensive solution that simplifies clinic operations and improves efficiency:
One clear view
All operations info in one place: schedules, rooms, occupational health, incidents and training.
Automatic tracking
System tracks coverage, expiring certificates and deadlines. You get reminders at the right time.
Role-based access
Each user only sees what they need for their work. Managers have full overview.
Mobile-friendly
Staff can view their schedule and report incidents from their mobile phone.
Do these benefits sound right? See how MedFlow works in your clinic.
Start nowHow does MedFlow work?
MedFlow is designed to be easy to use. Here are the main workflows:
Shift planning
- 1Map room, role and rule structure
- 2View the whole clinic schedule in one view
- 3Plan shifts automatically or fine-tune manually
- 4Staff see their shifts and changes in the portal
- 5Manage leave, sickness and replacements in one workflow
Occupational health and certificates
- 1Define which certificates are mandatory per role
- 2MedFlow collects everything in a single overview – valid, expiring and missing
- 3Automatic reminders go to staff and managers at the right time
- 4Generate audit-ready exports in a few clicks
Incident and quality management
- 1Staff report incidents using a simple form (also on mobile)
- 2Description, category and severity are standardised
- 3The responsible manager is notified immediately
- 4Corrective actions and deadlines are clearly trackable
Do these workflows fit your clinic's needs? Choose a plan and activate your account so you can put them to work immediately.
Choose a planWho is MedFlow for?
MedFlow is designed for various healthcare facilities:
Dental and oral health clinics
Plan doctor and assistant shifts, track occupational health certificates and manage incidents in one system.
Primary care centres
Manage multiple doctors and staff schedules, track training and quality systems in one platform.
Specialist centres
Coordinate schedules for different specialty doctors, track occupational health and quality systems in one platform.
Day surgery and day ward units
Plan operations, track operating rooms and ensure quality systems for operations.
Private clinics and clinic groups
Manage schedules, occupational health and quality systems for multiple clinics in one platform with central management.
Does your clinic fit with MedFlow? See how other similar clinics have used MedFlow.
Questions before you start
If you want to understand how MedFlow fits your clinic before deciding, start here.
How long does implementation take?
Typical implementation takes under 4 weeks. This includes data import, training and configuration. Our team supports you throughout the process.
Does MedFlow integrate with existing systems?
Yes, MedFlow supports integration with various systems. We'll work together to determine which integrations are needed for your clinic.
Does staff need to learn a new system?
MedFlow is designed to be easy to use. Staff receive training during implementation. The mobile-friendly view makes it even easier to use.
How is data kept secure?
Data is stored in EU-based servers, in segregated client environments and encrypted. Role-based access ensures each user only sees necessary information. Read more on our security page.
How much does MedFlow cost?
Price depends on clinic size and required features. Contact us to get a personalised quote.
Frequently asked questions about MedFlow solution
Answers to questions about the MedFlow platform and its capabilities
What does it mean that MedFlow is one platform?
MedFlow brings shift planning, occupational health, incident management and quality control into a single clear view. Managers and staff always know who works where and when, and which obligations need attention.
Does MedFlow replace Excel files?
Yes, MedFlow replaces Excel files, calendars and emails with one comprehensive solution. All data is in one place, synchronized in real-time and available both on web and mobile.
How does MedFlow improve clinic operations?
MedFlow provides a clear overview of who works where and when, reduces manual entry and errors, strengthens proof for audits and quality systems, and improves staff satisfaction through transparent schedules and faster communication.
Is MedFlow suitable for our clinic type?
MedFlow is built for different types of clinics: dental clinics, primary care centers, private clinics, specialist centers and day surgery. Each clinic type can customize the platform to their needs.
Ready to get started?
If you are ready to move beyond spreadsheets and fragmented workflows, choose a plan and start now. For more complex rollouts, use the contact page.